Information for the public About us

Online Declaration Forms


This section of our site provides information for the legal profession. If you want to apply for legal aid, visit our Information for the public section.

Only a solicitor can complete and submit a legal aid application to us. To make an application for legal aid you should therefore consult your solicitor.


General Advice

Although the application process is now online your firm must still obtain and retain in your office the client’s signature for the following applications:

You can do this by either printing the completed online application (A&A only) or the client declaration. You do not have to send us a copy, but as part of our audits and quality checks, we will randomly verify that applications or declarations have been signed. If necessary, you may complete the application in the absence of your client. However, it will remain your responsibility to ensure that your client signs and dates it.

You must not use the old paper application forms to get a client’s signature.

Using Legal Aid Online declarations and data capture forms

If you are not completing the application online while the client is in your office, or if an online declaration is not available, you should use the appropriate Legal Aid Online declaration to record key information and capture the applicant's and solicitor's signatures. All declarations must be:

  • signed and dated by the client
  • signed and dated by the solicitor 
  • completed in full, including details of the type of ABWOR granted, where applicable.

In some cases we have also provided a data capture form to capture additional information. We have produced this following feedback and it is designed to help your business processes. It allows the solicitor to record the information required for the application. The solicitor can then use this to personally complete the application online, or give it to a member of staff to complete online, or dictate the details to a member of staff to complete the application online. The data capture form is not required to be signed or retained.

 

Equalities and the Equality Card

We have to collect information to monitor equality of access of people applying for and/or receiving services paid for from the public funds we administer. It is important that you ask your client to complete the equality information on our application forms, to allow us to gather information to monitor equality of access to legal aid.

Please print and show clients the Equality Card before asking them to complete the Equality section of the declaration. Download the Equality Card here.

 

Print the completed online application – Advice & Assistance only

Instead of using the paper declaration to get a client’s signature, you can print the successfully completed A&A online application online using the option to print the application. This is the simplest and most efficient way to obtain the client’s signature if you are completing the application online while the client is in your office.

At the bottom of the printout, there is a space for the client's signature. Ensure that both the client and solicitor sign and date this and that you keep it in the client’s file.

 

Technical information

You will require Adobe (Acrobat) Reader to use the forms this software is free and available from Adobe's website. To use the forms, you can open each form and then save it to your computer, or you can right-click on the form name and then save it to your computer.

If you get an error message when opening up a form it is probably because you do not have Adobe software or a current version of Adobe software.

 

 

Guidance for individual declarations

Individual online guidance, declarations and data capture forms can be downloaded below. Select from the following to jump to relevant section: Civil legal assistance. Criminal legal assistance. Children's legal assistance


Civil legal assistance

FORM DESCRIPTION

FORM CODE & DOWNLOAD LINK

DATE OF ISSUE


Civil and children’s advice and assistance /Civil ABWOR declaration (1995 Act only)

AA/LAO/CIV

*Guidance

June 2016

SEE CHILDREN'S SECTION BELOW FOR 2011 ACT - A&A and ABWOR declarations

 

 

   

 Advice and assistance verification declaration

(AA/VERF/MAND)

- pdf version
-
word version

 
 

June 2011

Advice and assistance – capital declaration

Note: Use this only if:

  • we send you a message asking you to complete it
  • you have used the AA/LAO/CIV (Version May 2011)
  • you have used the online declaration to obtain the applicant's signature 
AA/FIN January 2011

CIVIL LEGAL AID

Guidance for all the following Civil Legal Aid declarations

 

Civil legal aid declaration form

 

CIV/SOL

(formerly called CIV/LAO)

June 2016

Civil legal aid data capture form

 
March 2011

Civil legal aid category codes – special urgency and full application

Note: This is only for your reference and not for submission

 

CIV/LAO-CC

 

September 2014

Civil legal aid transfer declaration

 
CIVTR/LAO June 2016

Criminal legal assistance

FORM DESCRIPTION                                                                                                    

FORM CODE & DOWNLOAD LINK           

DATE OF ISSUE    


CRIMINAL ADVICE AND ASSISTANCE/ABWOR
   

Criminal advice and assistance/ABWOR declaration

AA/LAO/CRIM

*Guidance
 

June 2016

Criminal ABWOR data capture form

 

(CRIM ABWOR D-C)

March 2011


CRIMINAL LEGAL AID
   

Summary criminal legal aid declaration

LAO/CRIM

*Guidance
 

June 2016

Summary criminal legal aid data capture form

(CRIM SUMM D-C)

 

March 2011

Solemn criminal legal aid declaration

LAO/SOL

*Guidance
 

June 2016

Criminal legal aid transfer declaration

LAO/CRIMTR

*Guidance

June 2016

Criminal legal aid appeal declaration (where legal aid granted at first instance)

LAO/APP/1

*Guidance
 

June 2016

Criminal legal aid appeal declaration (where legal aid NOT granted at first instance)

LAO/APP/2

*Guidance

June 2016

Reg 15 Special Urgency for Criminal Appeals data capture form

(Reg15 D-C)

*Guidance

 

January 2012


Children's legal assistance

FORM DESCRIPTION                                                                                              

FORM CODE & DOWNLOAD LINK       

DATE OF ISSUE   


CHILDREN'S ADVICE AND ASSISTANCE
   

Children's advice and assistance/ABWOR for children's hearings and associated court proceedings. 2011 Act only

AA/LAO/CHLA

*Guidance

June 2016

Children's legal aid automatic data capture form Children's Auto  
Children's legal aid Sheriff Court non-automatic data capture form Children's Sheriff Court Non- Auto  
Children's legal aid Sheriff Principal or Court of Session data capture form Children's SPCOS  
Children's legal aid Special Urgency data capture form Children's Special Urgency  

Children's AA/ABWOR data capture form

Children's AA/ABWOR-DC form

June 2011

Children’s legal aid online declaration (1995 Act only)

CHILD/LAO

*Guidance
 

June 2016

Children's Legal Aid - Legal Aid Online client declaration

CHLA/LAO - 2011 Act

*Guidance

June 2016

Automatic, Special Urgency, sheriff court Non-Automatic & Sheriff Principal or Court of Session Applications

 please use CHLA/LAO - 2011 Act form above  

Children’s legal aid online transfer declaration

CHILDTR/LAO

*Guidance


 

June 2016