Doing business with the Board

Document Management System

UK-Edinburgh: document management system

Publication Date: 20040204

OJEC Ref (04/S 24-20695/EN)

Service contract

Contract awards

CONTRACT AWARD NOTICE

Services

This contract is covered by the Government Procurement Agreement (GPA): No.

SECTION I: CONTRACTING AUTHORITY

I.1) Official name and address of the contracting authority: Scottish Legal Aid Board, Att: Ed Young/Don Innes,

44 Drumsheugh Gardens, UK- Edinburgh EH3 7SW. Tel.: 0131-240-2019. Fax: 0131-226-5305. E-mail:

purchasing@slab.org.uk.

I.2) Type of contracting authority: Body governed by public law.

SECTION II: OBJECT OF THE CONTRACT

II.1) Type of contract: Services.

Service category: 7.

II.3) Nomenclature

II.3.1) Common Procurement Vocabulary (CPV): 30259700.

II.4) Title attributed to the contract by the contracting authority: UK-Edinburgh: document management system.

II.5) Short description: The Scottish Legal Aid Board is seeking expressions of interest from solution providers wishing to be considered for the tender list for the above project.

The current situation presents a number of communication business issues, which the awarding authority wish to address through the DMS project.

This project is key to delivering the board's e-government strategy and modernising agenda. The Scottish Legal Aid Board is seeking a strategic partner to work on this project and it's future development and support. The overriding objective

for this project is to facilitate a document management system, which can process applications and related correspondence, effectively and efficiently within an e-business environment. The solution should be capable of interfacing with existing board systems and infrastructure specifically Oracle e-business suite on an HPUX platform.

The solution must be capable of meeting the board's changing needs, the United Kingdom's e-government requirements and open industry standards.

It is the board's intention to issue a single tender covering the following areas:

scanning hardware;

software to allow for document management solutions;

storage solution;

support and maintenance - hardware and software;

training;

Document management system. Software programming and consultancy services. Document management services.

II.6) Estimated total value: 325 000 GBP.

SECTION IV: PROCEDURE

IV.1) Type of procedure: Restricted.

IV.2) Award criteria: The most economically advantageous tender in terms of: Oracle interface; value for money.

SECTION V: AWARD OF CONTRACT

Contract No: 1.

V.1) Award and contract value

V.1.1) Name and address of successful supplier, contractor or service provider:

170 Systems Inc., Att: N. Hunt, Argentum, 2 Queen Caroline Street, UK-London W6 9DX. Tel.: 01454 617709.

Fax: 01454 617709. E-mail: NHUNT@170SYSTEMS.COM. URL: www.170SYSTEM.COM.

V.1.2) Information on value of contract or on lowest and highest tenders taken into consideration:

Price: 325 000. Currency: GBP.

V.2) Subcontracting

V.2.1) The contract is likely to be subcontracted: No.

SECTION VI: OTHER INFORMATION

VI.3) Date of contract award: 22.12.2003.

VI.4) Number of tenders received: 6.

VI.5) This contract was subject to a notice in the OJ: Yes.

Notice number in OJ contents list: 2003/S 120-108014. Of: 26.6.2003.

VI.6) This contract relates to a project/programme financed by EU funds: No.

VI.7) Other information: Contract duration is five years.

GO reference: GO 04013027.

VI.8) Date of dispatch of this notice: 30.1.2004.